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-====== Registration and Policy ======
+====== Registration, Pricing and Policy ======
-{{ :logo_EFTS-3.jpg?direct&150 |}}
+===== Registration =====
+Registrations start at the beginning of February.  There is no online registration, everything is **//managed by email//**, contact us at [[frequency-time-seminar@femto-st.fr|frequency-time-seminar [at] femto-st.fr]].
-**Dates and location of the 2019 EFTS: from Monday, July 1st 2019 to Friday, July 5 2019; registration will start at the end of January 2019, location will be [[current:04_venue|Besançon, France - Femto-ST Institute, ENSMM site]]**
+**Early payment is required** at the time of registration, let us explain why.   The EFTS is a non-profit initiative, largely based on volunteer work and public money, that has a capped number of places set by the capacity of labs.  We want to spend the resources deployed, leaving no empty places.  Unlike travel agencies, we don't propose last-minute offers.  So, //no registration is valid without payment//, and at some point the place may be lost under the pressure of other demands.
-Registration deadline:\\
+**A limited number of 36 places is available**, first arrived is first served.\\
-** Thursday, April 25, 2019: Early Birds (reduced rate)**\\
+The //first group// (24 places) has access to all lab sessions (tentatively 12 hours).\\
-** Wednesday, June 12, 2019: Regular Participants (full rate)**
+The //second group// (12 places) have access only to ≈1/2 labs at a reduced price.  The "fewer labs" option is intended for late arrivals as an alternative to waiting until next year, rather than being chosen at will.  There is no "no labs" option officially proposed.  However, if you have a good reason to go for "fewer labs" or "no labs," be free to explain and ask for an exception.
-Prices:
+There is a **maximum of 4 participants from the same Institution** (see below).
-|Rate type    | early bird  | full rate  | Applies to |
+All participants must be clearly identified, and we must be able to contact them in person, at least by email.
-|             | To April 25, 2019  | April 26 to June 12, 2019  |  |
-|Regular rate |  1200 euro            |   1300 euro        | Profit-making business|
-|Academic     |   800 euro            |  900 euro        | Universities, non-profit, Gov/Int'l Labs|
-|Student      |   400 euro            |  500 euro        | True full-time Ph.D. & MS students only|
-Note: a 20% TAX may apply, depending on your country.
+**Under no circumstances, we register or reserve a seat under the name of an institution if the seat is intended for a participant to be identified later, or for a participant not having a working email address**.  Please, refrain from asking for an exception.
-French companies and OPCA - entreprises françaises et OPCA : nous contacter pour les frais de dossier concernant la prise en charge de la formation par l'OPCA.
+**Restrictions** apply to **some Countries** and to **local participants**, as explained under "Policy" later in this page.
-All prices include classes, labs, visits, learning material, lunches, coffee breaks, events, and social dinner.\\
+===== Pricing =====
-Accommodation, breakfast, and regular dinners are not included.\\
+Prices include classes, labs, visits, learning material, lunches, coffee breaks, events, and social dinner.
-Nearby low-rate lodging will be proposed, and regular hotels as well.\\
+Travel, accommodation etc. are at your charge.\\
-A limited number of places will be available, determined by the lab sessions, see below.\\
+^Rate type  ^   Early bird (1)   ^  Full rate  ^Applies to  ^
-If you want to register, please, contact us by e-mail: [[frequency-time-seminar@femto-st.fr]]
+^           |   to April 10, 2024  |  April 11 on  |              |
+^Regular  (2) |        1350 euro  |    1450 euro      |For-profit business  |
+^Academic (3) |         900 euro  |    1000 euro      |Universities, Gov/Int'l Labs, etc. |
+^Student  (4) |         500 euro  |     600 euro      |Full-time PhD/MS students |
+^Local folks (5)|       free      |   free            |Students and colleagues of our Campus in Besançon |
-==== Policy ====
-** {{:current:policy.pdf| (click here to download the policy document in pdf format)}} **
+=== (1) Early birds ===
+Experience shows that **//all the available places are taken well before the early bird deadline//** and that, sadly, every time there are people who have to wait for the next year.
+So, if the training is important for you, please //register as soon as you can//.
-EFTS is a nonprofit initiative intended to provide high level training in time and frequency to PhD students, engineers, and researchers.  Having no legal personality, we rely on CNRS and on local universities (Besançon, France) for management, rooms, etc.  The EFTS is possible only thanks to the good will and to the voluntary work of numerous people who do it, rewarded only by the belief in the scientific impact and in the cultural value of the seminar.  The burden for some of us is quite large.  Our policy follows this statement.
+=== (2) Regular rate applies to for-profit business ===
+This is the regular price for everybody, unless he/she falls in the categories described below.
+== Entreprises françaises et OPCO (formerly OPCA) ==
+Si intéressé par le cadre OPCO, nous contacter pour les frais de dossier.
-=== Pricing ===
-== Business ==
+=== (3) Academic rate applies to non-profit business ===
-The regular price for anybody, unless he/she falls in the categories described below.
+Full-time employee in //**nonprofit** enterprises//, which are typically accredited universities, gov labs, and international labs.  //Post-doctoral fellows// fall in this category, even in the case they are identified as "students" by the hosting institution.\\
+It is mandatory that **//email//** and the **//address we print on the invoice//** refer to the non-profit institution.
+Our invoice shall not be used for financial/tax books of a for-profit enterprise.
-== Academic ==
+=== (4) Student rate applies to PhD/MS Students, Retired people, and Hobbyists ===
-Full time employee in a nonprofit accredited university or Gov/Int’l Lab.
+Full-time PhD or MS student registered in an accredited university or Gov/Int'l Lab.
-It is required that the main working address, the email address and the phone number refer to the institution.  Personal mobile phone number is allowed.
+Part-time students and students receiving salary/scholarship from a for-profit enterprise //do not// fall in this category.
+It is mandatory that **//email//** and the **//address we print on the invoice//** refer to the education institution.
+Our invoice shall not be used for financial/tax books of a for-profit enterprise.
-== PhD Student ==
+Hobbyists and retired are welcome.  Student rate applies but, because these persons do not fall in our priorities, registration and access to labs are subject to availability //after// others are served.  The invoice shall not be used for financial books or tax reduction.
-Full time PhD student in accredited university, or Gov/Int’l Lab.
-It is required that the main working address, the email address and the phone number refer to the institution.  Personal mobile phone number is allowed.
-== Several Participants from the Same Company or Lab ==
+=== (5) Local Participants / Participants locaux ===
-A reduced rate of 100 E applies from 2nd on, only business/academic rate, early bird registration.  The maximum number of registrants per Company or Lab is 4.  If a few people of your Company or Lab need our training, we recommend to schedule 2-3 per year, instead of sending 4 at once.
+Doctoral students, postdoctoral fellows, engineers and researchers from our Campus in Besançon, you are welcome.\\
+• Participation is free of charge, but registration is mandatory\\
+• Only lectures and coffee breaks are accessible, no labs and no social events\\
+• In all cases, you contact Enrico and Clément
-== Hobbyists and Retired Persons ==
+== If you want some labs at any cost ==
-Hobbyists and retired are welcome, at reduced rate (same as PhD student).  However, because these persons do not fall in our priorities, registration and access to labs are subject to the availability, and the confirmation may be delayed.
+Helping the preparation of the lab sessions is the one and only option.
+Indeed, working with our team is a more valuable experience than just attending the lab sessions as a regular participant.  Please ask Enrico, each case is considered separately depending on profile, interests and motivations.
-== Restrictions apply to reduced-rate invoices ==
-The invoice is not intended for financial books or for tax declaration of a business, including single-person companies.  If you believe that your case is a legal exception, please contact us and explain.
-=== Number of Participants and Lab Sessions ===
-The number of participants is limited by the capacity of the labs:\\
-• First group, 24 places with full labs (tentatively 12 H)\\
-• Second group, 12 places with reduced labs (tentatively 5 H).
-As a general policy, we open the second group when the first is full (first arrived first served), and we upgrade from 2nd to 1st if somebody cancels.  \\
+===== Policy =====
+=== Number of Participants, and Lab Sessions ===
+The number of participants is limited by the capacity of the labs
+  * First group, 24 seats with full labs (tentatively 12 H)
+  * Second group, 12 seats with reduced labs (tentatively 5-6 H)
+  * First arrived, first served
+In practice, we open the second group after the first group is full.
+Should a participant of the first group cancel, another from the second group is proposed to upgrade, first registered is first served.\\
 Should you have a good reason to register in the second group, please contact us and explain.
+Generally, there is no "no labs option," but exceptions can be made upon request for specific reasons.
-== Local participants / Participants locaux ==
+=== Several Participants from the Same Company or Lab ===
-The following paragraph is written in French because only people in our campus are concerned.  \\
+A reduced rate of 100 E applies from 2nd to 4th, only for business/academic rate, only early bird registration.
-Un petit nombre de personnes des laboratoires publics bisontins est accepté.  Le prix réduit inclut cours, repas de midi, visite au musée et repas social.  L’accès aux travaux pratiques est possible dans la limite des places disponibles, mais rien n’est garanti.  Il est demandé de se prêter à de petites tâches d’organisation dans un esprit d’entre aide entre collègues.  Les personnes affiliées aux laboratoires publics bisontins ne peuvent pas être acceptées dans les autres catégories (Academic ou PhD Student).
+There is no discounted rate for students, and no discount after the early-birds deadline.
+We accept //maximum 4 participants// per year from the same Company or Lab.
+Better scheduling 2-3 per year instead of sending 4 at once.
-=== Handicap ===
-All lecture rooms are accessible, as ruled for public university.  Laboratory sessions may bring specific difficulties, we will do our best.  Please contact us.
-=== Privacy ===
- Data Stored in our Archive:\\
-Name, affiliation, business email, private email, phone number (optional) and the “Introduce Yourself” form are stored in the EFTS archive, accessible to a tiny number of people at the heart of the EFTS organization (actually Chairman and 1-2 people, all of them employees of government university or lab).
+===Country-Specific Rules===
+People from some Countries --- the list, not disclosed here, is tiny --- may not be allowed to attend the EFTS.  This restriction is in force if one or more of the following items relate to the banned Country: (i) citizenship, (ii) residence, (iii) working site, (iv) Company/Lab headquarters, (v) origin of the payment.
+Applicants may be asked to declare all their citizenships and affiliations.  Incomplete or incorrect information may result in denial of registration, in cancellation of existing registration, and in any other applicable consequence.
+=====Privacy=====
+===Data Stored in our Archive===
+All data we collect [name, affiliations, business email, private email (optional), phone number (optional), etc.] are stored in the EFTS archive, accessible to a tiny number of people at the heart of the organization.  Actually, only the Chairman and 2-3 coworkers have access, all of them are permanent employees of government university or lab.
-== Data Shared with the EFTF ==
+=== Data Shared with the European Frequency and Time Forum ===
-We share your coordinates (name, affiliation and email) with the EFTF.  Let’s explain why.
+We need to share your name, affiliation and email with the EFTF.  Let's explain why.
-The European Frequency and Time Forum http://eftf.org is a no-profit annual conference on the same domain of ours (the difference between a regular conference and a seminar should be obvious).  The Permanent Secretariat is at the SFMC (non-profit Company), hosted by the Observatory of Besancon, just across the road in the same campus.  We work in collaboration with the EFTF, and we share the database of addresses for newsletters (and the burden to maintain it).
+The European Frequency and Time Forum https://www.eftf.org/home is a nonprofit annual conference on the same domain -- the difference between a conference and a training seminar should be obvious.  The Permanent Secretariat is at the SFMC (nonprofit Company), hosted by the Observatory of Besançon, in the same campus just across the road.  We work in tight collaboration, and we share the database of addresses for newsletters, and the burden to maintain it.
-== Data Shared with Instructors and with other Participants ==
+=== Data Shared with Instructors and with other Participants ===
-Networking (getting new colleagues and friends) is an important part of the seminar.  For this reason, name, affiliation, email, phone number (optional) and the “Introduce Yourself” form are shared with all participants and instructors of the current year.  They are not allowed to further share your data.  In particular, forwarding data to any kind of money-making entity (for example, the Marketing Department of your Company) is illegal.
+Getting in touch with new colleagues and friends is an important part of the seminar.  For this reason, name, affiliation, email, and phone number (optional) are shared with all participants and instructors of the current year.  Nobody is allowed to further share your data without your permission, not even inside one's own university/lab or company.
-== Private Email and Phone ==
+=== Private Email and Phone ===
-Please give both private and business email (phone is less important).  If you change job, this is the only contact we have to keep you informed.  This is also the only contact for the new colleagues you met at the EFTS.
+We encourage you to communicate your private email too, so that we can keep in touch even if you change affiliation.  For the same reason, please consider giving your private email also to the new colleagues you met at the EFTS.
+=====Accessibility=====
+Lectures and labs are at SUPMICROTECH (formerly ENSMM), a French Gov university.  Virtually all rooms are accessible as ruled by law.  Some lab sessions and visits may bring specific, inevitable difficulties.  Please tell us about yourself, we will do our best.
-==== Navigate in the EFTS 2019 web pages ====
+==== Site Map ====
-** [[current:00_start|Current Session Home]] **\\
+** [[current:00_start|Current Session]] **\\
-[[current:01_program|EFTS 2019 Program]]\\
+[[current:01_program|Program]]\\
-[[current:02_scientific_council|Scientific council]]\\
+[[current:02_scientific_council|Scientific Council]]\\
 [[current:03_registration|Registration and Policy]]\\
-[[current:04_venue|Venue]]\\
+[[current:04_venue|Venue and Accommodation]]\\
-[[current:05_accomodation|Accommodation]]\\
 [[current:06_links|Links]]\\
 [[current:07_thanks|Thanks]]\\
-[[current:08_contact|Contact]]
+[[current:08_contact|Contact]]\\
+[[previous:00_start|Previous EFTS]] sessions, since 2013
+\\
+**The EFTS is kindly hosted by [[https://www.supmicrotech.fr/|SUPMICROTECH ENSMM]]**\\
+{{:supmicrotech.png?direct&150}}