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-====== Registration and Policy  ======
+====== Registration, pricing and policy ======
-=== Registration ===
+==== Registrations are closed, we have too many demands ====
-Registrations are manage by email, please contact us at [[frequency-time-seminar@femto-st.fr|frequency-time-seminar [at] femto-st.fr]]\\
-**A limited number of places (24) is available, with full access to the lab sessions**\\
-Additional participants (12 max) can register, with limited access to the labs and at a reduced price\\
-See Policy below for details
-=== Pricing ===
+==== Decision on applications is expected by Monday, March 16 =====
-^Rate type  ^   Early bird   ^  Full rate  ^Applies to  ^
+Applicants will be informed about the decision by email.
-^           |   to April 23, 2020  |  April 24 on  |              |
-^Regular    |        1350 euro  |    1450 euro  |Profit-making business  |
-^Academic  |          900 euro  |    1000 euro  |Universities, Gov/Int'l Labs, non-profit business  |
-^Student    |         500 euro  |     600 euro  |True full-time Ph.D. & MS students only  |
-French companies and OPCA - entreprises françaises et OPCA : nous contacter pour les frais de dossier concernant la prise en charge de la formation par l'OPCA.
+===== New, since 2026 =====
+  * We plan to accept **//up to 60 participants//**, all accessing 7.5 H labs in small grpups.\\
+  * A small fraction of such places may be reserved, based on scientific criteria.\\
+  * There are **//two tracks//**: //Metrology// (max 24 people) and //Research// (max 36 people).\\
+    * The tracks differ in two of the three 2.5-H lab sessions.
+    * All lectures and one lab session are the same.\\
+    * Applicants express their preference, but they may be assigned to the other track depending on the availability of places.\\
+  * Companies/Institutions sending multiple participants shall indicate a **//correspondant//**, our unique interlocutor if we need to arbitrate in applications.\\
+  * The former full-labs (12H), half-labs (6H) and no-labs options are suppressed.
-All prices include classes, labs, visits, learning material, lunches, coffee breaks, events, and social dinner.\\
+===== Registration process =====
-Accommodation, breakfast, and regular dinners are not included.\\
+Registrations **//open at the beginning of February//** on a web platform (still undisclosed, work in progress).
-Nearby low-rate lodging will be proposed, and regular hotels as well.\\
+A two-step process is implemented, with //moderators// making sure that
+(i) a place for you is still available,
+(ii) the maximum number of participants from your Company/Institution is not exceeded, and
+(iii) some specific rules are satisfied. Everything is explained below.
+{{ :current:registration-process-2026.png?300 }}
-==== Policy ====
-** Here you can {{:current:policy.pdf| download}} the policy document in pdf format)**
+==== Application, moderation, confirmation and registration ====
-EFTS is a nonprofit initiative intended to provide high level training in time and frequency to PhD students, engineers, and researchers.  Having no legal personality, we rely on CNRS and on local universities (Besançon, France) for management, rooms, etc.  The EFTS is possible only thanks to the good will and to the voluntary work of numerous people who do it, rewarded only by the belief in the scientific impact and in the cultural value of the seminar.  The burden for some of us is quite large.  Our policy follows this statement.
+Application is done on a web platform (still undisclosed, work in progress).  You have to provide personal and professional data, and your preference about labs.  Your application is read by a moderator and approved.  It is only after approval that you can register and pay the registration charges.
-=== Pricing ===
+**All applicants must be clearly identified**, and have a valid email address which they check regularly.  **//Under no circumstances//** will we consider applications by an institution, intended for a participant to be identified later.  Please refrain from asking for exceptions.
-== Business ==
+**Early payment is required** at the time of registration, let us explain why.  The EFTS is a non-profit initiative, largely based on volunteer work and public money, that has a capped number of places.  We want to spend the resources deployed, leaving no empty seats.
-The regular price for anybody, unless he/she falls in the categories described below.
+Unlike travel agencies, we don't propose last-minute offers.  So, //no registration is valid without payment//.
-== Academic ==
+**Credit card** is the generally adopted payment method. Processing charges apply to specific requests, like quotation and bank transfer.
-Full time employee in a nonprofit accredited university or Gov/Int’l Lab.
-It is required that the main working address, the email address and the phone number refer to the institution.  Personal mobile phone number is allowed.
-== PhD Student ==
-Full time PhD student in accredited university, or Gov/Int’l Lab.
-It is required that the main working address, the email address and the phone number refer to the institution.  Personal mobile phone number is allowed.
-== Several Participants from the Same Company or Lab ==
+=== Companies/Institutions sending more than one participant ===
-A reduced rate of 100 E applies from 2nd on, only business/academic rate, early bird registration.  The maximum number of registrants per Company or Lab is 4.  If a few people of your Company or Lab need our training, we recommend to schedule 2-3 per year, instead of sending 4 at once.
+  * A **//Company Correspondant//** must be identified, as our unique interlocuror if we need to arbitrate in admissions (insufficient number of available places, or too many applicants from the same Company/Institution, etc.)
+  * **//Max. 4 participants//** per **//Single-Country//** Company or Institution.
+  * **//Max. 8 participants//** per **//Multi-National//** Company or Institution, subject to the additional restriction of **//max. 3 per Country//** where the working site is located.
-== Hobbyists and Retired Persons ==
-Hobbyists and retired are welcome, at reduced rate (same as PhD student).  However, because these persons do not fall in our priorities, registration and access to labs are subject to the availability, and the confirmation may be delayed.
-== Restrictions apply to reduced-rate invoices ==
+===Specific restrictions===
-The invoice is not intended for financial books or for tax declaration of a business, including single-person companies.  If you believe that your case is a legal exception, please contact us and explain.
+In some circumstances, specific people may not be allowed to attend the EFTS.  This restriction is in force if one or more of the following items relate to a banned Country: (i) citizenship, (ii) residence, (iii) working site, (iv) Company/Lab headquarters, (v) email hosting, and (vi) origin of the payment.  Don't be afraid, the list (undisclosed) is tiny, and until now we have not had to enforce this rule.
-=== Number of Participants and Lab Sessions ===
-The number of participants is limited by the capacity of the labs:\\
-• First group, 24 places with full labs (tentatively 12 H)\\
-• Second group, 12 places with reduced labs (tentatively 5 H).
-As a general policy, we open the second group when the first is full (first arrived first served), and we upgrade from 2nd to 1st if somebody cancels.  \\
-Should you have a good reason to register in the second group, please contact us and explain.
-== Local participants / Participants locaux ==
+===== Pricing =====
-The following paragraph is written in French because only people in our campus are concerned.  \\
+Prices include classes, labs, visits, learning material, lunches, coffee breaks, events, and social dinner. Travel, accommodation etc. are at your charge.
-Un petit nombre de personnes des laboratoires publics bisontins est accepté.  Le prix réduit inclut cours, repas de midi, visite au musée et repas social.  L’accès aux travaux pratiques est possible dans la limite des places disponibles, mais rien n’est garanti.  Il est demandé de se prêter à de petites tâches d’organisation dans un esprit d’entre aide entre collègues.  Les personnes affiliées aux laboratoires publics bisontins ne peuvent pas être acceptées dans les autres catégories (Academic ou PhD Student).
-=== Handicap ===
+^ Prices ^^^
-All lecture rooms are accessible, as ruled for public university.  Laboratory sessions may bring specific difficulties, we will do our best.  Please contact us.
+^Type            ^   Amount     ^ Applies to          ^
+^Regular  (1)    |    1300 €    |For-profit business  |
+^Academic (2)    |     900 €    |Universities, Gov/Int'l Labs, etc. |
+^Student  (3)    |     500 €    |Full-time PhD/MS students |
+^Local folks (4) |     ---      |Students and colleagues of our Campus in Besançon |
+^No labs (5)     |  contact us  |Only special cases, having good reasons not to attend labs |
-=== Privacy ===
+Under no circumstances we accept other currencies nor we provide a quotation in other currencies.
- Data Stored in our Archive:\\
-Name, affiliation, business email, private email, phone number (optional) and the “Introduce Yourself” form are stored in the EFTS archive, accessible to a tiny number of people at the heart of the EFTS organization (actually Chairman and 1-2 people, all of them employees of government university or lab).
-== Data Shared with the EFTF ==
-We share your coordinates (name, affiliation and email) with the EFTF.  Let’s explain why.
-The European Frequency and Time Forum http://eftf.org is a no-profit annual conference on the same domain of ours (the difference between a regular conference and a seminar should be obvious).  The Permanent Secretariat is at the SFMC (non-profit Company), hosted by the Observatory of Besancon, just across the road in the same campus.  We work in collaboration with the EFTF, and we share the database of addresses for newsletters (and the burden to maintain it).
-== Data Shared with Instructors and with other Participants ==
+=== (1) Regular rate applies to for-profit business ===
-Networking (getting new colleagues and friends) is an important part of the seminar.  For this reason, name, affiliation, email, phone number (optional) and the “Introduce Yourself” form are shared with all participants and instructors of the current year.  They are not allowed to further share your data.  In particular, forwarding data to any kind of money-making entity (for example, the Marketing Department of your Company) is illegal.
+Everybody, unless he/she falls in the categories described below.
-== Private Email and Phone ==
+//Entreprises françaises intéressées par le cadre OPCO// (formerly OPCA).
-Please give both private and business email (phone is less important).  If you change job, this is the only contact we have to keep you informed.  This is also the only contact for the new colleagues you met at the EFTS.
+Si intéressé par le cadre OPCO, nous contacter pour les frais de dossier.
+=== (2) Academic rate applies to non-profit business and institutions ===
+Full-time employee in **//non-profit enterprises//**, which are typically accredited universities, gov. labs, and international labs.  //Post-doctoral fellows// fall in this category, even in the case they are identified as "students" by the hosting institution.
+Both email address and corporate address must match the non-profit institution.
+Our invoice shall not be used for financial/tax books of a for-profit enterprise.
+=== (3) Student rate applies to PhD/MS Students ===
+This is the case of **full-time PhD/MS students** registered to an //accredited// university or Gov/Int'l Lab.  Our invoice shall not be used for financial/tax books of a for-profit enterprise.
-==== Navigate through the EFTS web pages ====
+//Part-time// students and students receiving //salary/scholarship from a for-profit enterprise// pay //academic rate//.
+**Hobbyists** and **retired** people are welcome.  Student rate applies but, because these persons do not fall in our priorities, registration is subject to availability after the others are served.  The invoice shall not be used for financial books or tax reduction.
+===(4) Local participants===
+Doctoral students, postdoctoral fellows, engineers and researchers from our Campus in Besançon are welcome.  Specific rules apply:
+  * Instead of registering on the web platform, you contact //Clément//, //Enrico// and //Anne//.
+  * Limited places are available.
+  * Only lectures, coffee breaks and noon lunches are available, //no labs// and //no social events//.
+  * Participation is //free of charge//.
+  * You are not allowed to circumvent the above restrictions by registering with a paid option.
+  * You may be asked to help.  Taking care of participants and lecturers, simple logistics, moving instruments around, etc.  Rather than a burden, this is an opportunity to rub shoulders with colleagues.
+**//If you want some labs at any cost//**. Helping the preparation of the lab sessions is the one and only option. Indeed, working with our team is a more valuable experience than just attending the lab sessions as a regular participant. Please ask Clément and Enrico, each case is considered separately depending on profile, interests and motivations.
+===(5) No-labs option?===
+There is no such option officially, but if you have a good reason we may consider you as special case.
+===== There is no room for exhibitors =====
+The EFTS, since its creation in 2013, has always adopted the policy of not having an area for exhibitors and advertisers.
+That said, the EFTS may be of limited interest to potential advertisers beacuse of the the relatively small number of participants, set by the lab sessions.
+=====Privacy=====
+===Data stored in our archive===
+All data we collect [name, affiliations, business email, private email (optional), phone number (optional), etc.] are stored in the EFTS archive, only accessible to a tiny number of people at the heart of the organization.  Actually, the Chairman and 2-3 coworkers have access, all of them are permanent employees of a government university or lab.
+===Data shared with the European Frequency and Time Forum===
+We need to share your name, affiliation and email with the EFTF.  Let's explain why.
+The European Frequency and Time Forum https://www.eftf.org/home is a nonprofit annual conference on the same domain -- the difference between a conference and a training seminar should be obvious.  The Permanent Secretariat is at the SFMC, a nonprofit Company hosted by the Observatory of Besançon, just across the road.  We work in tight collaboration, and we share the database of addresses for newsletters, and the burden to maintain it.
+===Data shared with lecturers and with other participants===
+Getting in touch with new colleagues and friends is one of the seminar purposes.  For this reason, name, affiliation, email, and phone number (optional) are shared with all participants and instructors of the current year.  Nobody is allowed to further share your data without your permission, not even inside one's own university/lab or company.
+===Private email and phone===
+We encourage you to communicate your private email too, so that we can keep in touch even if you change affiliation. For the same reason, please consider giving your private email also to the new colleagues you met at the EFTS.
+=====Accessibility=====
+Lectures and labs are at SUPMICROTECH / ENSMM, a French Gov university.  Virtually all rooms are accessible as ruled by law, but some labs and visits may suffer from inevitable difficulties.  Just tell us about yourself, at the small scale of the EFTS we may take care of you personally.
+==== Site map ====
 ** [[current:00_start|Current Session]] **\\
 [[current:01_program|Program]]\\
@@ Line 93: / Line 137: @@
 [[current:08_contact|Contact]]\\
 [[previous:00_start|Previous EFTS]] sessions, since 2013
+\\
+**The EFTS is kindly hosted by [[https://www.supmicrotech.fr/en|SUPMICROTECH ENSMM]]**\\
+{{:supmicrotech.png?direct&150}}