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-====== Registration and Policy  (Page in construction) ======
+====== Registration, Pricing and Policy ======
-We have good reasons to believe that a **//real EFTS//**, with all lectures and labs here in Besancon, is the good choice, and of course a safe choice.  This is explained in the [[current:01_program|Program]] page.  Accordingly, the following policy and instructions apply to the //real EFTS meeting//.
-In the unfortunate case that the meeting has to go virtual because of the health crisis, a different policy applies.  This is explained on the bottom of this page.
 ===== Registration =====
-**A limited number of 36 places (24+12) is available**.  The first 24 have access to all lab sessions, the additional 12 have access only to ≈1/2 labs at a reduced price.  First arrived is first served.  The "less labs" registration is intended for late arrivals as alternative to waiting until next year, rather than being an option that one would chose at will.  However, if you have a good reason to go for "less labs," please ask.
+Registrations start at the beginning of February.  There is no online registration, everything is **//managed by email//**, contact us at [[frequency-time-seminar@femto-st.fr|frequency-time-seminar [at] femto-st.fr]].
-**Registrations start at the beginning of February**.  There is no online registration, everything is **managed by email**.  Please contact us at [[frequency-time-seminar@femto-st.fr|frequency-time-seminar [at] femto-st.fr]]
+**Early payment is required** at the time of registration, let us explain why.   The EFTS is a non-profit initiative, largely based on volunteer work and public money, that has a capped number of places set by the capacity of labs.  We want to spend the resources deployed, leaving no empty places.  Unlike travel agencies, we don't propose last-minute offers.  So, //no registration is valid without payment//, and at some point the place may be lost under the pressure of other demands.
-See Policy below for details
+**A limited number of 36 places is available**, first arrived is first served.\\
+The //first group// (24 places) has access to all lab sessions (tentatively 12 hours).\\
+The //second group// (12 places) have access only to ≈1/2 labs at a reduced price.  The "fewer labs" option is intended for late arrivals as an alternative to waiting until next year, rather than being chosen at will.  There is no "no labs" option officially proposed.  However, if you have a good reason to go for "fewer labs" or "no labs," be free to explain and ask for an exception.
-==== Pricing ====
+There is a **maximum of 4 participants from the same Institution** (see below).
-^Rate type  ^   Early bird   ^  Full rate  ^Applies to  ^
-^           |   to April 28, 2021  |  April 29 on  |              |
-^Regular    |        1350 euro  |    1450 euro  |Profit-making business  |
-^Academic   |         900 euro  |    1000 euro  |Universities, Gov/Int'l Labs, non-profit business  |
-^Student    |         500 euro  |     600 euro  |True full-time Ph.D. & MS students  |
-All prices include classes, labs, visits, learning material, lunches, coffee breaks, events, and social dinner.\\
+All participants must be clearly identified, and we must be able to contact them in person, at least by email.
-Accommodation, breakfast, and regular dinners are not included.\\
-Nearby low-rate lodging will be proposed, and regular hotels as well.\\
-**French companies and OPCA** : Si intéressé à la prise en charge par l'OPCA, nous contacter pour les frais de dossier.
+**Under no circumstances, we register or reserve a seat under the name of an institution if the seat is intended for a participant to be identified later, or for a participant not having a working email address**.  Please, refrain from asking for an exception.
+**Restrictions** apply to **some Countries** and to **local participants**, as explained under "Policy" later in this page.
+===== Pricing =====
+Prices include classes, labs, visits, learning material, lunches, coffee breaks, events, and social dinner.
+Travel, accommodation etc. are at your charge.\\
+^Rate type  ^   Early bird (1)   ^  Full rate  ^Applies to  ^
+^           |   to April 10, 2024  |  April 11 on  |              |
+^Regular  (2) |        1350 euro  |    1450 euro      |For-profit business  |
+^Academic (3) |         900 euro  |    1000 euro      |Universities, Gov/Int'l Labs, etc. |
+^Student  (4) |         500 euro  |     600 euro      |Full-time PhD/MS students |
+^Local folks (5)|       free      |   free            |Students and colleagues of our Campus in Besançon |
-===== Policy =====
-The EFTS is a //**nonprofit**// initiative intended to provide high level training in time and frequency to PhD students, engineers, and researchers.  Having no legal personality, we rely on CNRS and on local universities (Besancon, France) for management, classrooms, lab space, etc.  The EFTS is possible only thanks to the //good will// and to the //voluntary work// of numerous people who do it.
+=== (1) Early birds ===
-The appreciation by the community that goes with the scientific and cultural value of the seminar is the one and only reward.
+Experience shows that **//all the available places are taken well before the early bird deadline//** and that, sadly, every time there are people who have to wait for the next year.
-By contrast, the burden for some of us is quite large.
+So, if the training is important for you, please //register as soon as you can//.
-Our policy follows this statement.
-==== Pricing ====
+=== (2) Regular rate applies to for-profit business ===
+This is the regular price for everybody, unless he/she falls in the categories described below.
+== Entreprises françaises et OPCO (formerly OPCA) ==
+Si intéressé par le cadre OPCO, nous contacter pour les frais de dossier.
-=== Business ===
-The regular price for anybody, unless he/she falls in the categories described below.
-=== Academic ===
+=== (3) Academic rate applies to non-profit business ===
-Full time employee in a //**nonprofit** enterprise//, typically accredited university, gov labs, or international labs.
+Full-time employee in //**nonprofit** enterprises//, which are typically accredited universities, gov labs, and international labs.  //Post-doctoral fellows// fall in this category, even in the case they are identified as "students" by the hosting institution.\\
-It is required that the main working address and the email address refer to the institution.
+It is mandatory that **//email//** and the **//address we print on the invoice//** refer to the non-profit institution.
+Our invoice shall not be used for financial/tax books of a for-profit enterprise.
-=== PhD Student ===
+=== (4) Student rate applies to PhD/MS Students, Retired people, and Hobbyists ===
-Full time PhD student in accredited university, or Gov/Int’l Lab.
+Full-time PhD or MS student registered in an accredited university or Gov/Int'l Lab.
-It is required that the main working address and the email address refer to the institution.
+Part-time students and students receiving salary/scholarship from a for-profit enterprise //do not// fall in this category.
+It is mandatory that **//email//** and the **//address we print on the invoice//** refer to the education institution.
+Our invoice shall not be used for financial/tax books of a for-profit enterprise.
-=== Several Participants from the Same Company or Lab ===
+Hobbyists and retired are welcome.  Student rate applies but, because these persons do not fall in our priorities, registration and access to labs are subject to availability //after// others are served.  The invoice shall not be used for financial books or tax reduction.
-A reduced rate of 100 E applies from 2nd on, only business/academic rate, early bird registration.  There is no reduction for students, nor after the early-birds deadline.  The //maximum number per Company or Lab is 4//.  If a few people of your Company or Lab need this training, we recommend to schedule 2-3 per year, instead of sending 4 at once.
-=== Hobbyists and Retired Persons ===
+=== (5) Local Participants / Participants locaux ===
-Hobbyists and retired are welcome, at reduced rate (same as PhD student).  However, because these persons do not fall in our priorities, registration and access to labs are subject to the availability.  For this reason, the confirmation may be delayed.
+Doctoral students, postdoctoral fellows, engineers and researchers from our Campus in Besançon, you are welcome.\\
+• Participation is free of charge, but registration is mandatory\\
+• Only lectures and coffee breaks are accessible, no labs and no social events\\
+• In all cases, you contact Enrico and Clément
-=== Restrictions which apply to reduced-rate invoices ===
+== If you want some labs at any cost ==
-The invoice is not intended for financial books or for tax declaration of a business.  Consultants and single-person companies are no exception.
+Helping the preparation of the lab sessions is the one and only option.
+Indeed, working with our team is a more valuable experience than just attending the lab sessions as a regular participant.  Please ask Enrico, each case is considered separately depending on profile, interests and motivations.
-=== Number of Participants and Lab Sessions ===
-The number of participants is limited by the capacity of the labs:\\
-• First group, 24 places with full labs (tentatively 12 H)\\
-• Second group, 12 places with reduced labs (tentatively 5-6 H).
-As a general policy, we open the second group when the first is full (first arrived first served), and we upgrade from 2nd to 1st if somebody cancels.
+===== Policy =====
+=== Number of Participants, and Lab Sessions ===
+The number of participants is limited by the capacity of the labs
+  * First group, 24 seats with full labs (tentatively 12 H)
+  * Second group, 12 seats with reduced labs (tentatively 5-6 H)
+  * First arrived, first served
+In practice, we open the second group after the first group is full.
+Should a participant of the first group cancel, another from the second group is proposed to upgrade, first registered is first served.\\
 Should you have a good reason to register in the second group, please contact us and explain.
+Generally, there is no "no labs option," but exceptions can be made upon request for specific reasons.
+=== Several Participants from the Same Company or Lab ===
+A reduced rate of 100 E applies from 2nd to 4th, only for business/academic rate, only early bird registration.
+There is no discounted rate for students, and no discount after the early-birds deadline.
+We accept //maximum 4 participants// per year from the same Company or Lab.
+Better scheduling 2-3 per year instead of sending 4 at once.
-=== Local participants / Participants locaux ===
+===Country-Specific Rules===
-The following paragraph is written in French because //only people in our campus are concerned//.  \\
+People from some Countries --- the list, not disclosed here, is tiny --- may not be allowed to attend the EFTS.  This restriction is in force if one or more of the following items relate to the banned Country: (i) citizenship, (ii) residence, (iii) working site, (iv) Company/Lab headquarters, (v) origin of the payment.
-Un petit nombre de personnes des laboratoires publics bisontins est accepté.  Le prix réduit inclut cours, repas de midi, visite au musée et repas social.  L’accès aux travaux pratiques est possible dans la limite des places disponibles, mais rien n’est garanti.  Il est demandé de se prêter à de petites tâches d’organisation dans un esprit d’entre aide entre collègues.  Les personnes affiliées aux laboratoires publics bisontins ne peuvent pas être acceptées dans les autres catégories (Academic ou PhD Student).
+Applicants may be asked to declare all their citizenships and affiliations.  Incomplete or incorrect information may result in denial of registration, in cancellation of existing registration, and in any other applicable consequence.
-=== Handicap ===
-The EFTS takes place in the buildings of a French Gov university, thus all rooms are in principle accessible as ruled by the law.  Laboratory sessions may bring specific difficulties, we will do our best.  Please inform us.
-==== Privacy ====
+=====Privacy=====
 ===Data Stored in our Archive===
-All the registration data (names, affiliations, business email, private email, phone number (optional) and the “Introduce Yourself” form) are stored in the EFTS archive, accessible to a tiny number of people at the heart of the EFTS organization (actually Chairman 2-3 coworkers, all of them permanent employees of government university or lab).
+All data we collect [name, affiliations, business email, private email (optional), phone number (optional), etc.] are stored in the EFTS archive, accessible to a tiny number of people at the heart of the organization.  Actually, only the Chairman and 2-3 coworkers have access, all of them are permanent employees of government university or lab.
-=== Data Shared with the EFTF ===
+=== Data Shared with the European Frequency and Time Forum ===
-We share your coordinates (name, affiliation and email) with the EFTF.  Let’s explain why.
+We need to share your name, affiliation and email with the EFTF.  Let's explain why.
-The European Frequency and Time Forum http://eftf.org is a no-profit annual conference on the same domain of ours (the difference between a regular conference and a seminar should be obvious).  The Permanent Secretariat is at the SFMC (non-profit Company), hosted by the Observatory of Besancon, just across the road in the same campus.  We work in collaboration with the EFTF, and we share the database of addresses for newsletters (and the burden to maintain it).
+The European Frequency and Time Forum https://www.eftf.org/home is a nonprofit annual conference on the same domain -- the difference between a conference and a training seminar should be obvious.  The Permanent Secretariat is at the SFMC (nonprofit Company), hosted by the Observatory of Besançon, in the same campus just across the road.  We work in tight collaboration, and we share the database of addresses for newsletters, and the burden to maintain it.
 === Data Shared with Instructors and with other Participants ===
-Networking (getting new colleagues and friends) is an important part of the seminar.  For this reason, name, affiliation, email, phone number (optional) and the “Introduce Yourself” form are shared with all participants and instructors of the current year.  They are not allowed to further share your data without your permission.  In particular, forwarding data to any kind of money-making entity (for example, the Marketing Department of your Company) is illegal.
+Getting in touch with new colleagues and friends is an important part of the seminar.  For this reason, name, affiliation, email, and phone number (optional) are shared with all participants and instructors of the current year.  Nobody is allowed to further share your data without your permission, not even inside one's own university/lab or company.
 === Private Email and Phone ===
-We encourage you to give your private email too (phone may not be important).
+We encourage you to communicate your private email too, so that we can keep in touch even if you change affiliation.  For the same reason, please consider giving your private email also to the new colleagues you met at the EFTS.
-Should you change job, this is the one and only means to keep in touch.
-For the same reason, please consider giving your private email also to the new colleagues you met at the EFTS.
+=====Accessibility=====
+Lectures and labs are at SUPMICROTECH (formerly ENSMM), a French Gov university.  Virtually all rooms are accessible as ruled by law.  Some lab sessions and visits may bring specific, inevitable difficulties.  Please tell us about yourself, we will do our best.
-==== Navigate through the EFTS web pages ====
+==== Site Map ====
 ** [[current:00_start|Current Session]] **\\
 [[current:01_program|Program]]\\
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 [[current:08_contact|Contact]]\\
 [[previous:00_start|Previous EFTS]] sessions, since 2013
+\\
+**The EFTS is kindly hosted by [[https://www.supmicrotech.fr/|SUPMICROTECH ENSMM]]**\\
+{{:supmicrotech.png?direct&150}}