Registration, pricing and policy

Registrations open at the beginning of February on the Sciencesconf web platform. A two-step process is implemented, with human moderation to make sure that (i) a seat is available, (ii) the maximum number of participants per Company/Institution is not exceeded, and (iii) some specific rules are satisfied. Everything is explained below.

Application, moderation, confirmation and registration

Application is done on Sciencesconf web platform. You provide personal and professional data, and your preference about labs. Your application is read by a moderator and approved. It is only after approval that you can register and pay the registration charges.

All applicants must be clearly identified, and have a valid email address which they check regularly. Under no circumstances will we consider applications by an institution, intended for a participant to be identified later. Please refrain from asking for exceptions.

Early payment is required at the time of registration, let us explain why. The EFTS is a non-profit initiative, largely based on volunteer work and public money, that has a capped number of places. We want to spend the resources deployed, leaving no empty seats. Unlike travel agencies, we don't propose last-minute offers. So, no registration is valid without payment.

Credit card is the generally adopted payment method. Processing charges apply to specific requests, like quotation and bank transfer.

Maximum number of participants per Company/Institution

Single-country Company or Institution: max. 4 participants.

Multi-national Company or Institution: max. 8 participants, subject to additional restrictions:

Max. 3 participants per Country where the working site is located
Max. 4 participants full labs, 2 half labs and 2 no labs.

Specific restrictions

In some circumstances, specific people may not be allowed to attend the EFTS. This restriction is in force if one or more of the following items relate to a banned Country: (i) citizenship, (ii) residence, (iii) working site, (iv) Company/Lab headquarters, (v) email hosting, and (vi) origin of the payment. Don't be afraid, the list (undisclosed) is tiny, and until now we have not had to enforce this rule.

Prices include classes, labs, visits, learning material, lunches, coffee breaks, events, and social dinner. Travel, accommodation etc. are at your charge.

Prices and available seats
Rate type	Full labs	Half labs	No labs	Applies to
Regular (1)	1400 €	1180 €	960 €	For-profit business
Academic (2)	950 €	800 €	650 €	Universities, Gov/Int'l Labs, etc.
Student (3)	550 €	460 €	400 €	Full-time PhD/MS students
Local folks (4)	not avail	not avail	see note (4)	Students and colleagues of our Campus in Besançon
	24 seats	12 seats	12 seats

(1) Regular rate applies to for-profit business

Everybody, unless he/she falls in the categories described below.

Entreprises françaises et OPCO (formerly OPCA). Si intéressé par le cadre OPCO, nous contacter pour les frais de dossier.

(2) Academic rate applies to non-profit business and institutions

Full-time employee in non-profit enterprises, which are typically accredited universities, gov. labs, and international labs. Post-doctoral fellows fall in this category, even in the case they are identified as “students” by the hosting institution.

Both email address and corporate address must match the non-profit institution. Our invoice shall not be used for financial/tax books of a for-profit enterprise.

(3) Student rate applies to PhD/MS Students

This is the case of full-time PhD/MS students registered to an accredited university or Gov/Int'l Lab. Our invoice shall not be used for financial/tax books of a for-profit enterprise.

Part-time students and students receiving salary/scholarship from a for-profit enterprise pay academic rate.

Hobbyists and retired people are welcome. Student rate applies but, because these persons do not fall in our priorities, registration is subject to availability after the others are served, and we cannot provide labs. The invoice shall not be used for financial books or tax reduction.

(4) Local participants

Doctoral students, postdoctoral fellows, engineers and researchers from our Campus in Besançon are welcome. Specific rules apply:

Instead of registering on Sciencesconf, you contact Clément and Enrico.
Limited places are available, in excess of the 12 for regular participants.
Only lectures and coffee breaks are available, no labs and no social events.
Participation is free of charge.
You are not allowed to circumvent the above restrictions by registering with a paid option.

If you want some labs at any cost. Helping the preparation of the lab sessions is the one and only option. Indeed, working with our team is a more valuable experience than just attending the lab sessions as a regular participant. Please ask Clément and Enrico, each case is considered separately depending on profile, interests and motivations.

Data stored in our archive

All data we collect [name, affiliations, business email, private email (optional), phone number (optional), etc.] are stored in the EFTS archive, accessible to a tiny number of people at the heart of the organization. Actually, only the Chairman and 2-3 coworkers have access, all of them are permanent employees of a government university or lab.

Data shared with the European Frequency and Time Forum

We need to share your name, affiliation and email with the EFTF. Let's explain why.

The European Frequency and Time Forum https://www.eftf.org/home is a nonprofit annual conference on the same domain – the difference between a conference and a training seminar should be obvious. The Permanent Secretariat is at the SFMC, a nonprofit Company hosted by the Observatory of Besançon, just across the road. We work in tight collaboration, and we share the database of addresses for newsletters, and the burden to maintain it.

Data shared with lecturers and with other participants

Getting in touch with new colleagues and friends is one of the seminar purposes. For this reason, name, affiliation, email, and phone number (optional) are shared with all participants and instructors of the current year. Nobody is allowed to further share your data without your permission, not even inside one's own university/lab or company.

Private email and phone

We encourage you to communicate your private email too, so that we can keep in touch even if you change affiliation. For the same reason, please consider giving your private email also to the new colleagues you met at the EFTS.

Lectures and labs are at SUPMICROTECH (formerly ENSMM), a French Gov university. Virtually all rooms are accessible as ruled by law. That said, some labs and visits may suffer from inevitable difficulties. Just tell us about yourself and we will do our best.